You're using an older version of Internet Explorer that is no longer supported. Please update your browser.

Executive Assistant

Full Time
4 days ago
29.82 to 33.54 per hour (plus commission)

KLT Group Inc is seeking an Executive Administrative Assistant. In collaboration with Executive Assistant Lead, the position will oversee and administer the day-to-day activities for the leadership team of the KLT Group Inc. This position will require the ability to act independently, prioritize multiple tasks, and anticipate the needs of the leaders including, geographically dispersed program managers and performing various tasks specific to office activities. In addition, this person must have the ability to exercise discretion to handle and protect sensitive and confidential information.

• Serve as liaison between leadership and other staff members within the program and other locations
• Manage workflow for designated program managers to include: maintaining schedule of appointments and prioritize level of importance; answer questions and resolve concerns, answering telephone calls and managing messages; plan domestic and international travel; prepare expense statements; and perform various tasks specific to office activities
• Plan and coordinate major events, meetings and visits to include security and badging, conference room reservations, teleconferencing, catering services and video conference
• Promote and sustain a favorable company image while interacting with visitors and customers. This includes an executive presence at all times and effective communication with leadership, customers and visitors
• Understand and comply with KLT Group Inc policies and procedures and security in day to day activities
• Special assignments such as arranging business luncheons, dinners, and employee morale functions

Required Skills:
• High School diploma and 3 years of administrative work experience
• Excellent communication skills, oral and written communication
• Attention to detail, works independently with minimal supervision, adapt to changes in priorities in a fast paced environment, provide solutions to complex problems, be able to multi-task and coordinated with multiple programs and administrative assistants.
• Highly proficient in the use of Microsoft Outlook and Microsoft Office tools including; PowerPoint, Word, Excel, processes and procedures
• Proven success working in a team environment with exceptional people skills
• Must demonstrate high degree of professionalism in behavior and manner

Desired Skills:
• Previous office experience and at least 2 years
• Proactive, flexible and demonstrate initiative
• Strong interpersonal skills
• Familiarity with KLT Group Inc company policies, procedures, forms and processes

Required Education:
• High School Diploma, higher education preferred

Administrative Customer Service and Support Other