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Administrative Assistant/Receptionist - Halifax (18 month Maternity Leave)

Halifax, NS
Full Time
3 days ago
Overview Paladin Security: Making the World a Safer and Friendlier Place! Do you have superior customer service skills and a passion for helping people? Are you able to think quickly on your feet and defuse difficult situations? Your track record of handling a great deal of responsibility combined with your varied life experience and enthusiasm for a job well done make you an ideal candidate for our team! The Paladin Difference starts with our officers; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you! Job Skills / Requirements
Our Administrative Assistant/Receptionist is responsible for the provisions of general administration support for our Halifax Branch. You will assist in the onboarding of new employees and processing existing employee compliance files to stay current. This is a challenging and dynamic assignment for an individual who is self-motivated, has the ability to manage a variety of assignments, and is seeking career advancement opportunities.

*This is an 18 month Maternity Leave contract

Job Duties:
  • Reception coverage
  • Greet visitors as they enter the office
  • Answering and directing all incoming calls
  • Ordering of uniforms, office supplies, and more
  • Maintain inventory for uniform room and the issuing of uniforms to our Officers
  • Prepare employment hire packages
  • Processing of employee's files, compliance, and benefits
  • Preparing employment verficiation letters
  • Security License tracking for new hires
  • Tracking of immunization & referrals
  • Maintaining electric / hard copy office records and filing systems
  • Assisting office staff with administrative duties as required
  • Minimum 1-2 years' experience in a similar role
  • Efficient in all MS Office applications
  • Excellent communication skills (verbal and written)
  • Excellent organizational and time management skills
  • Keen attention to detail
  • Significant demonstrated experience providing administrative support in a broad variety of administrative and clerical functions, including customer service and record management
  • Ability to exercise initiative and work independently
Education Requirements (Any) High School Diploma/GED Certificate Diploma or Bachelors Degree in Occupational Health and Safety (or related) field Additional Information / Benefits We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview.
Administrative Customer Service and Support